10-10-10 Meeting Model: How to Run Effective 30-Minute One-on-Ones

Why managers and employees struggle in one-on-one talks

Many managers and employees feel that one-on-one meetings are either too long or not effective. Common problems include lack of focus, missed feedback, or unclear action items.

Indeed, sometimes these sessions can feel more like casual chats than real tools for growth.

To solve this, management experts created the 10/10/10 one-on-one model. It has become popular because it helps managers and team members improve communication skills and make the most of limited time.

Core concept of the 10/10/10 model

The idea is very simple: break a 30-minute one-on-one into three focused 10-minute parts.

First 10 minutes: Team member topics

This time belongs to the team member. They can bring up challenges, ideas, or concerns. It creates space for honest communication skills and helps managers understand what is really going on in the workplace.

Second 10 minutes: Manager topics

Here the manager shares thoughts about performance, gives feedback, or introduces new projects. It ensures clear team management because expectations and updates are openly discussed.

Final 10 minutes: Future planning

This part is about growth. The team member and manager talk about career goals, learning, or skill development. It keeps motivation high and shows that the company cares about long-term success.

When to Use This Framework

• Onboarding New Employees: The structure helps build trust quickly. New hires know exactly what to expect in every meeting, reducing anxiety and surfacing early struggles.
• Project Check-ins: Instead of letting a check-in run for an hour, use this model to keep high-paced teams aligned and efficient.
• Continuous Performance Management: Stop relying on the dreaded "Annual Review." Use the middle 10 minutes to verify performance weekly, so there are no surprises at the end of the year.

Tips for making the model effective

• Prepare ahead: Both manager and employee should list topics before the meeting.
• Be strict with time: Stick to 10 minutes each so no area gets ignored.
• Listen actively: Do not just wait to respond, but focus on understanding.
• Follow up: End with clear action points so the meeting leads to progress.

Final thought

The 10/10/10 one-on-one model is a practical tool that improves management skill, strengthens communication skills, and builds better team management practices.

With just 30 minutes, managers and team members can cover today’s challenges, share important feedback, and plan for the future.